1. What Todoist Does
Todoist is the task manager for people who want a to-do list, not a project management platform. Founded in 2007 and still independent and bootstrapped, it offers fast natural-language capture (“submit report every Friday at 3pm”), recurring tasks, priorities, filters, and apps for every platform. In 2026 its AI layer matured: Todoist Assist breaks vague tasks into subtasks, and Ramble turns voice ramblings into properly formatted tasks in 38 languages.
2. Pros
- The fastest capture in the business. Quick Add parses dates, priorities, and projects in one line.
- Rock-solid reliability after nearly two decades; syncs instantly across 10+ platforms.
- Genuinely useful AI. Assist creates actionable subtasks from fuzzy goals; Ramble is excellent in the car after meetings.
- 80+ integrations plus an MCP server that lets AI agents like Claude and ChatGPT interact with your tasks.
- Cheap even after the price rise. Still one of the lowest-cost paid plans in productivity software.
3. Cons
- Free plan caps you at 5 projects — you’ll hit it faster than you think.
- No time-blocking. Tasks and calendar stay separate concepts; heavy schedulers will want Akiflow or a calendar layer.
- No Gantt charts or resource management at any price — it’s a task list, full stop.
- Everything is manual entry. Todoist never reads your email or extracts commitments on its own.
- Custom reminders and file attachments require Pro.
4. Pricing: Free vs Pro (Verified October 2026)
|
Plan |
Price |
Key Limits |
|---|---|---|
|
Beginner (Free) |
$0 |
5 projects, 5 collaborators, 3 filters, 1-week history, automatic reminders only |
|
Pro |
5/mo annual (60/yr) · $7/mo monthly |
300 projects, custom reminders, calendar layout, 150 filters, AI Assist + unlimited Ramble, backups |
|
Business |
8/user/mo annual (96/yr) · $10 monthly |
Team workspace, 500 team projects, roles & admin, SOC 2 |
Prices rose in December 2025 (Pro 4→5, Business 6→8). Annual billing saves ~20%. 7-day Pro trial, 14-day Business trial.
5. Who Is Todoist For?
Individuals, freelancers, and students who want a clean, fast, dependable task list. Teams needing shared workspaces fit Business at $8/seat — cheaper than Asana or Monday. If you time-block your entire day or want AI to extract tasks from your inbox, look elsewhere (or pair it with an email-AI tool).
6. Verdict
Todoist Pro at $5/month remains one of the best value subscriptions in software — the upgrade pays for itself if it saves you one hour a month, and for most daily users it saves several. Start free, upgrade when the 5-project wall appears, and never look back.